Submission Guidance

The Byrd Center specializes in preparing proposals for success across multiple platforms, including the National Science Foundation (NSF), National Aeronautics and Space Administration (NASA), U.S. Department of Energy (DOE), National Oceanic and Atmospheric Administration (NOAA), and various other foundations and sponsors, that are each unique in their requirements. Our goal is efficiency in helping streamline processes and facilitate critical proposal documents and applying our expertise to ensure each proposal is correctly prepared and submitted in order to ensure the best chance of success. Please contact Cathy Carson or Michele Cook for more information. Let's work together on a proposal to fund your research program!

NSF/Research.gov proposers, please note!!

To avoid line spacing violations when creating a Word document, ensure you have exactly 6 lines per vertical inch:

Go to  Layout tab; open Paragraph settings; on Indents and Spacing tab, go to "Line spacing" and select  Exactly (drop-down menu), then 12 pt in the "at" field.

Information and Helpful Links

NASA Proposal Submission Notes

For upcoming NASA proposal submissions, pay close attention to your NASA CV and Current & Pending (C&P) documents to ensure they meet the required standards outlined in the attached guidelines.

Start by carefully reviewing your CV and C&P documents against the attached instructions, which provide step-by-step details on what to include. While NASA refers to these as "forms," they are actually detailed lists of requirements for your biosketch and C&P. Make sure all specified elements are included.

Be sure to add your Persistent Identifier (PID), such as your ORCID ID, to both documents. This unique, open digital identifier distinguishes you from researchers with similar names. Additionally, include the required signed certification at the bottom of both the CV and C&P documents, as described in the instructions.

For your C&P document, you may use the attached draft template created by one of our researchers. It aligns with the current requirements, but since you must certify the final version, take time to ensure it accurately reflects your information and meets your satisfaction.

Looking ahead, NASA plans to accept SciENcv biosketches and C&P documents starting later in 2025. For now, continue using the current format and instructions. Finally, consult the attached disclosure table for details on when and how to disclose various activities, whether in personnel documents, your Facilities Statement, or at pre- or post-award stages.
 

National Science Foundation notes

Important Reminder: Due to the NSF's updated multi-factor authentication process, each individual must set up authentication on Research.gov. Only the Principal Investigator (PI) can initiate future NSF proposals. If you are starting a new NSF proposal on Research.gov involving Byrd Polar and Climate Research Center, please add Cathy Carson (carson.7) and Michele Cook (cook.942) as "Other Authorized Users" on the proposal. This step will allow them to assist with document uploads and proposal checks. Additionally, please remember to "share access (editing and submitting) with the Authorized Organizational Representative (AOR)" at the start of each proposal, so the Sponsored Programs Officer, Todd Eckert, can access it for final submission.

New NSF Research.gov Multifactor Authentication (MFA) Policy

Effective October 27, 2024, all external Research.gov users must complete MFA enrollment and use MFA each time they sign in. The MFA options vary by role, with phishing-resistant methods required for financial or administrative users. Learn more about MFA policy. 

Training resources and guides will be available on October 27 on Research.gov Help. 

For IT-related questions, contact the NSF IT Service Desk at 1-800-381-1532 or email rgov@nsf.gov

A revised version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 24-1) has been issued. The new PAPPG will be effective for proposals submitted or due on or after May 20, 2024.

You are encouraged to review the by-chapter Summary of Changes provided in the PAPPG.

NSF will present information about these changes in a webinar on March 12th at 2 PM EST. Sign up on the Policy Office outreach website to be notified once registration opens.

 While this version of the PAPPG becomes effective on May 20, 2024, in the interim, the guidelines contained in the current PAPPG (NSF 23-1) continue to apply.  

Science Experts Network Curriculum Vitae (SciENcv) is a free electronic system sponsored by the National Institutes of Health (NIH) that helps prepare your NSF required biosketch and current and pending documents. All Byrd NSF PI’s are encouraged to utilize this system for the NSF bio sketch and current and pending senior personnel documents for NSF submissions. The Byrd Center Grants office (contact Cathy Carson) is happy to help. 

Weblinks below – to get started you can go to the first link and log in with your NSF ID and password. Click on the NSF icon under login.  

Please note that we have discovered that you need to 'save' documents (instead of printing) to PDF when downloading from SciENcv in order to be acceptable for uploading to NSF platforms.  

NASA ROSES-2022 significant proposal notes:

Expansion of the Inclusion Plan pilot program: the following 2022 ROSES program elements will require an Inclusion Plan: A.23 ESI, A.28 IDS, B.22 Space Weather Centers of Excellence (SWxCs), D.3 APRA, D.7 SAT, D.12 TCAN, D.13 Pioneers, D.15 LPS, D.16 Astrophysics Decadal Survey Precursor Science (ADSPS), and F.10 PRISM. This is a default 2-page plan following the Data Management Plan (Program Element and Summary of Solicitation provide more info). Assessment of plan will not change adjectival ratings or selection recommendations.

Expansion of Dual-Anonymous Peer Review (DAPR): In 2022, the following ROSES program elements are using DAPR:

A.18 AuraST/ACMAP, A.26 Earth USPI, A.32 Studies with ICESat-2, B.4 HGIO, B.16 H-ARD, Planetary DAPs C.7-C.11, D.2 ADAP, Astro Observing programs D.5, D.6, and D.9-D.11, D.16 ADSPS D.17 XRISM, F.3 XRP and F.4 HW. Details at: https://science.nasa.gov/researchers/dual-anonymous-peer-review and Section VI(b) of the ROSES Summary of Solicitation.

Regarding “rolling deadline” proposals: More programs accept proposals at any time without any preliminary statement such as a Notice of Intent or Step-1 proposal. Though the NSPIRES page for those programs display a "Proposals Due" date, that is simply the end date for the current ROSES, after which proposals may be submitted to the program element with the same name in the next ROSES. There are two categories of proposals of this type:

1) No Due Date (NoDD) programs that will review proposals with a cadence that will depend on the rate at which proposals are submitted:

A.24 RRNES, A.51 Applications-Oriented Augmentations for Research and Analysis, C.2 EW, C.3 SSW, C.4 PDAR, C.5 Exobio, C.6 SSO, C.12 PICASSO, C.16 LARS. F.2 TWSC and F.8 SOSS.

2) programs that will review quarterly: B.12 HDEE, B.15 HITS, and B.20

 

Contact Cathy Carson with any questions at 688-0548 or carson.7@osu.edu

Please contact Cathy Carson at the Byrd Center for more information/assistance.

Email: carson.7@osu.edu
Phone: (614) 688-0548